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CHECKLIST FOR CANDIDATES FORUM

THE LEAGUE OF WOMEN VOTERS of ______________________________________________

OFFICE______________________ COMPENSATION___________________ TERM_________
DATE OF FORUM____/____/_____ TIME_______ LOCATION________________________________________


60 days before event:

___APPOINT COORDINATOR:________________________________ (Coordinator uses this checklist)

__GET LIST OF CANDIDATES FROM REGISTRAR OF VOTERS AFTER CLOSE OF FILING PERIOD.

___RESERVE LOCATION; SEND ROOM ARRANGEMENT TO PERSON WHO WILL SET UP.
(have a table and chairs for candidates; table at door for LWV Hosts; table outside meeting hall for campaign literature.)

___REQUEST MIKES, IF NEEDED
(One for each person or table mike which can be passed)

___MAIL INVITATIONS TO CANDIDATES (Include postcards to notify acceptance)




30 days before event:

___APPOINT THE FOLLOWING:
  • _____MODERATOR (Give Moderator checklist/ground rules/names of assistants.)
  • _____TIMER
  • _____QUESTION SORTERS
  • _____QUESTION RUNNERS
  • _____HOSTS (2 at door)

___RELEASE PUBLICITY & FLYER (to Libraries, chambers of commerce, local newspapers, put it on your web site etc.)




15 days before event:

_____PREPARE NAME PLATES FOR CANDIDATES (MINIMUM 2" HIGH LETTERS)
_____PREPARE LOTS FOR CANDIDATES TO DRAW FOR ORDER OF SPEAKING
_____PLAN TIME BLOCKS FOR FORUM (very important if many candidates.)




Day of event:

MODERATOR ARRIVES 30 MINUTES EARLY; MEET CANDIDATES & CHECK NAMES; DRAW LOTS & MARK ORDER ON SCRIPT.

 

_____Bring gavel, procedures, ground rules, invitation letters, and script.
_____Review setup of head table; place nameplates; check water glasses; test microphones.
_____To see & be seen, Moderator apart from candidates. Ensure no campaign literature, etc.

TIMER BRING STOP WATCH AND SIGNS (Wear LWV badge or I.D.)
QUESTION SORTERS BRING 3x5 CARDS/PENCILS FOR QUESTIONS (Wear LWV badge or I.D.)
SUMMARY TO BRING:
LWV SIGN/BANNER, GAVEL, TABLE CLOTH/COVER, LWV HANDOUTS (IF ANY), NAME PLATES, WATER GLASSES, STOP WATCH/SIGNS, 3x5 CARDS/PENCILS, REFRESHMENTS, IF DESIRED.
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Email: lwvfnuc@lwvfnuc.org
Phone: (510) 794-5783
League of Women Voters ® of Fremont-Newark-Union City
P.O. Box 3218
Fremont, CA 94539